FLEX, smart organizer for flexible telework
Come to the office at the right moment to come across the right people.
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An answer to all the questions raised by teleworking
The workplace is no longer unique, it is no longer just the office. Colleagues no longer come
to the office to do their emails but to meet their colleagues. Telework is not the same as
taking a day off. Intelligent management of the flex office requires consideration of
teleworking policy. Flex Office and telework fit perfectly in a global management of co-
A simple user path
Collaborative management of presence
Telework, office, day off, travelling
& Flow Management
& management tools
occupation rate of the space
4 distinct and complementary modules
The application that reinvents the presence between colleagues
The shared attendance calendar. Every employee declares and shares the organization of his week (home, work, absence).
Allow employees to organize themselves around their colleagues :
- Who will be in the office tomorrow ?
- Where are my colleagues ?
- When is the best time to meet others in the office ?
Examples of features :
- Attendance calendar in capacity mode
- Checking for the employee's forecast according to the terms & agreements defined
- Sharing schedules (submitted) with the community (with or without restrictions)
Adapting management to the new work organization between face-to-face and remote
Organize the presence of teams on site according to the needs and the target occupancy rates. Ensure that company agreements are integrated and respected.
- What are the rights to be set up for my teams (company agreements) ?
- How to enforce these rights (validation workflow)?
- Who is where? Where are the teams (office, telecommuting, travel, off) ?
- What occupancy rate should be set per site?
Examples of features:
- Dashboards & indicators: Analysis of the distribution of the activity Face-to-Face / Remote (Actual, Planned, Comparison)
- Approval of schedules: Management of employee schedules, Manager Module with consolidated view of teams
- Enriched data: Local manager constraints (specific terms)
Make your office flexible by incorporating your new teleworking policy
Allow employees to organize themselves according to their colleagues
Allow the company to optimize the occupancy of the offices:
- Who will be in the office tomorrow?
- Where are my colleagues?
- When is the best time to meet others in the office?
- Is there room when I want to come to the office?
- Can I be near my team?
- Can I choose my location: workstation, office, meeting room??
- How do I calculate the unnecessary m2?
Exemples de fonctionnalités:
- Examples of features:
- Reservation of your chosen location according to availability through the application (workstations, meeting room)
- Reservation of your location according to a colleague or community
- By using a reserved space (arrival / departure of the space)
- By immediate reservation of an available space/resource
Space planning module
Rationalize office space: immediate ROI!
Flexibility of the employee attendance allows to save on office space.
If the site transforms one working day per week into teleworking, 20% of the m2 can be eliminated.
These savings double quickly when the number of days teleworked increase.
Our hourly attendance sensors allow to collect real data to simulate the optimum workspace
needed by the organization.
A simple, secure and fully integrated solution
hubtobee is a turnkey SAAS application, 100% integrated to the organization's systems and secured, with no installation or deployment costs. The solution is RGPD certified by VirtualDPO®.